Smart Lists are saved, dynamic views of your tasks and habits, filtered, sorted, and grouped exactly the way you want. Instead of manually searching through all your tasks, you define the rules once and Griply keeps the list updated in real time.

Think of a Smart List as a saved search with superpowers: combine filters across life areas, goals, tags, priority, deadline, duration, and type to create a view that always shows exactly what you need.

Creating a Smart List

To create a new Smart List:

1. Go to All Tasks in the sidebar.

2. Open the filter panel and apply the filters you want.

3. Press Save as Smart List at the bottom of the filter panel.

4. Your Smart List now appears in the sidebar under All Tasks.

Each Smart List shows a live task count in the sidebar so you always know what's waiting at a glance.

Available Filters

Smart Lists support the full Griply filter set. You can combine any number of these:

For a full breakdown of each filter type, see Filters.

Plan Your Week Using Smart Lists

Use Smart Lists to speed up your daily and weekly planning: pull up a list like "Deep Work" or "This Week's Priorities" and drag tasks onto the Upcoming calendar with intention.

How to switch the list source:

1. On the Upcoming page in Calendar view, tap the list selector at the top of the right column (shows "All Tasks" by default).

2. Or press S to open the selector.

3. Choose from Inbox, All Tasks, any Smart List, or any Tag.

Smart List to Get You Started

The real power of Smart Lists emerges when you combine filters to answer a specific question about your goals and biggest priorities. Use them to stay on top of what matters, plan with intention, and focus on what actually moves the needle.

🎯 Strategic Focus

• "This Week's Priorities": What actually matters this week?

  • Filter: Date: This Week + Priority: High

  • Sort: Date

• "Active Goal Tasks": Tasks tied to goals I'm actively working on.

  • Filter: Active Goals: This Month

  • Group: Goal

  • Sort: Date

• "Stalled Goals": Active goals with no tasks planned yet.

  • Filter: Active Goals: This Month + Date: No Date

  • Sort: Date

⚡ Daily Execution

• "Quick Wins": Tasks under 30 minutes for filling small gaps in your day.

  • Filter: Duration: < 30 min + Type: Task

  • Sort: Priority

• "Deep Work Block": Long, high-focus tasks that need a proper time block.

  • Filter: Duration: > 1 hour + Priority: High, Medium

  • Sort: Date

• "Today's Unplanned": Tasks with a deadline today or earlier that aren't yet on the calendar.

  • Filter: Date: Today + Date: No Date

  • Sort: Priority

⏰ Deadlines & Urgency

• "Due This Week": Everything with a deadline in the next 7 days.

  • Filter: Deadline: This Week

  • Sort: Deadline

• "Overdue": Anything past its deadline that still needs attention.

  • Filter: Deadline: Overdue

  • Sort: Deadline

• "Upcoming Deadlines": A rolling 2-week deadline radar for proactive planning.

  • Filter: Deadline: Next 14 days

  • Sort: Deadline

🌱 Life Balance

• "My Health & Energy": Habits and tasks tied to your health life area.

  • Filter: Life Area: Sport & Health

  • Sort: Date

• "Financial Moves": Tasks connected to your Money & Finance life area that are waiting to be planned.

  • Filter: Life Area: Money & Finance + Date: No Date

  • Sort: Date

• "Personal Growth": Learning, reading, and self-improvement tasks, often the first to get deprioritised.

  • Filter: Tag: Learning

  • Sort: Date

🔍 Triage & Weekly Review

• "Inbox & Unlinked": Tasks that haven't been connected to a goal yet. Good for your weekly review "process" pass.

  • Filter: Goal: No goal + Life Area: No life area

  • Sort: Created Date

• "High Priority, No Date": Important tasks that haven't been planned yet.

  • Filter: Priority: High + Date: No Date

  • Sort: Created Date

• "This Week's Habits": All habits scheduled for this week.

  • Filter: Type: Habit + Planned Date: This Week

  • Group: Date

🧩 Context & Energy

• "Short & Low Priority": Tasks for low-energy moments, like waiting rooms, commutes, or winding down.

  • Filter: Duration: < 15 min + Tag: Low Energy

  • Group: Priority

• "Work Sprint": All tasks linked to your Work & Career life area with a deadline this month.

  • Filter: Life Area: Work & Career + Deadline: This Month

  • Group: Deadline

Best Practices

• Start with 2–3 Smart Lists → Build lists for your most common questions first, then expand.

• Use them in daily planning → Switch your Upcoming calendar column to a Smart List for more intentional time blocking.

• Review and refine → During your weekly review, check if your Smart Lists still match your priorities. Adjust filters as your focus evolves.

• Combine with tags → Smart Lists and tags work together. Tag tasks by context or energy, then build Smart Lists that pull in the right tasks for each moment.