Griply connects to Google Calendar and Microsoft Outlook, including Office 365, so your meetings and your planned work live on one screen. The connection runs in both directions: your calendar's events come into Griply, and your Griply tasks, habits, and focus blocks go out to your calendar as time blocks. Move or delete one of those blocks in your calendar app and Griply updates to match.

Think of a sync connection as a mapping. You decide which part of your Griply work goes to which of your calendars, and Griply keeps that calendar current from then on.

This article covers the connection itself and how syncing your work out is set up. For connecting an account, see Google Calendar or Outlook Calendar. For what you can do with an event once it's in Griply, see Calendar Events.

Note: The split is between reading your calendar and changing it. Connecting an account, choosing which calendars show, and seeing your events inside Griply are free on every plan. Syncing your tasks out, editing events, and responding to invitations are premium, and all three are currently in beta.

Getting Started

The simplest setup is one connection, and it covers the most common reason people want this at all: blocking selected work in your calendar so nobody schedules over it.

Nothing syncs on its own. Plan your week as usual, then hover the blocks that genuinely matter and click the calendar icon in the corner of each one. Only those reach your work calendar, where they read as Busy: your time is protected without your to-do list being published to everyone who can see the calendar.

Set the source to All tasks even though this is a work calendar. A focus block pointed at a Smart List or a tag belongs to no goal and no life area, so a narrower connection can't carry it. This connection is the only one that reaches everything.

No separate work calendar? Make an empty one in Google or Outlook and point the connection at that. You can hide the whole calendar on the days you'd rather not see it.

Advanced Use Cases

Once the manual connection is working, you can add more alongside it. Each new connection automates one slice of your plan, while the original keeps handling anything you want to place by hand.

A full setup might look like this:

The three don't fight each other, because the first one syncs nothing until you ask it to. The ones set to All do the automating; the manual one stays there for everything they can't reach.

Keep the All tasks connection. Focus blocks pointed at a tag or a Smart List belong to no life area or goal, so a per-life-area connection will never carry them. If you delete the All tasks row once the automated connections are running, those blocks quietly stop reaching your calendar.

Where connections do collide is when two of them are set to All and their sources overlap. See Why a Task Appears Twice.

Building a Connection

Open Settings → Calendar → Sync tasks on Desktop, or Account → Preferences → Calendar on iOS, and press + Sync tasks to calendar. Each row in the table is one connection, and you can run as many as you need. The trash icon at the end of a row removes it.

A new row asks for four things:

The two-way arrow between List and Calendar marks the connection as bidirectional rather than a one-way push.

Griply never creates a separate "Griply" calendar. The destination is always a calendar you already have.

All or Manual

Each connection sets its own mode, so one calendar can take everything while another takes only what you hand it.

All pushes out everything matching the source automatically, with no per-item action.

Manual syncs nothing until you opt in, one item at a time. You do that in two places:

• On the calendar. Hover a block and click the calendar icon in its top-right corner. This works for task blocks and focus blocks alike, and it's the only way to sync a focus block, since focus blocks have no detail sheet.

• In the task detail sheet. The same icon sits next to the close button. This is how you sync a task on iOS.

The icon toggles, so clicking it again removes the event from your calendar and leaves the item untouched in Griply.

Visible or Hidden

Task details decides what anyone with access to that calendar can read.

Visible shows the task name, so colleagues sharing the calendar see what the block is for. Hidden leaves the name off and the event reads as Busy, protecting the time without publishing your to-do list.

The setting lives on the connection, so you can run Hidden on a shared work calendar and Visible on your own at the same time.

What Syncs to Your Calendar

How an item lands depends on what it is and how much timing information it carries:

A task with no planned date has nothing to place on a calendar and doesn't sync.

Focus blocks follow whichever connection matches their target. A block reserved for a goal or life area syncs under the connection for that goal or life area. A block reserved for a Smart List or a tag matches no connection source of its own, so it needs an All tasks connection to reach your calendar.

Completing a task in Griply leaves its event on the calendar, marked as completed, so the block stays as a record of how the day was actually spent.

Why a Task Appears Twice

This happens when two connections are both set to All and their sources overlap. A broader connection doesn't suppress a narrower one, so a task matching both creates an event on each destination.

An All tasks → Work (All) connection running next to Work & Career → Work (All) puts every work task on that calendar twice. Setting the broader one to Manual solves it, which is why the setup above leaves it that way.

When a block turns up twice, look for a second connection whose source includes it, then either narrow that source or switch one of the two to Manual.

Editing Synced Events in Your Calendar App

Two kinds of change flow back into Griply:

• Moving or resizing an event updates the task's planned date, start time, and duration.

• Deleting an event deletes the matching item. Tasks and habits land in Trash, where you can restore them.

Two don't travel back. Renaming an event in your calendar app doesn't rename the task, and dragging an event onto a different calendar doesn't re-link the task to that calendar's goal or life area. Names and links are edited in Griply.

Sync Timing

Outbound changes are live. Creating, editing, or completing a task pushes to your calendar immediately.

Inbound changes are polled every 5 minutes, so a block you moved in Google or Outlook reaches Griply within roughly five minutes. The refresh button at the top-right of the calendar panel pulls them in straight away.

Managing Connected Accounts

You can connect more than one account at a time, mixing providers. A work Google account, a personal Google account, and an Outlook account can all run at once, each with its own calendars and its own sync connections.

Accounts are managed from Settings → Calendar on Desktop, or Account → Preferences → Calendar on iOS. From either place you can add an account, remove one, and choose which of its calendars appear in Griply.

Expand an account to see its calendars listed underneath, each with a show or hide toggle. A work account might hold a primary calendar, a team calendar, and a holidays calendar, and you can show the primary one while hiding the rest.

Hiding a calendar applies everywhere its events would otherwise appear: the Today banner, the Today calendar column, the Upcoming calendar view, and the iOS Calendar tab.